Information security: keep your devices safe

Back up your data

Create a back-up copy of your data, and do this regularly. Store it somewhere other than your main workplace, if possible. That way, if there’s a break-in, fire or flood, you don’t lose everything.

Use strong passwords

Make sure you, your staff, volunteers, and anyone else involved in your operations uses strong passwords - including smartphones, laptops, tablets, email accounts and computers

Take care when working remotely

If you, or people you work with do their work remotely, make sure the devices you use are as secure as the equipment you use in the office.

Be wary of suspicious emails

Educate yourself and those working for you on how to spot suspicious emails. Checking for obvious signs such as bad grammar, requests for you to act urgently, and requests for payment will help you avoid being caught out. If it looks suspicious, don’t trust it – and warn your staff not to either.

Don’t leave paperwork or laptops unattended

Data breaches can occur when staff and volunteers leave paperwork or laptops unattended. This could be in the boot of a car, on a train, or at home. Make sure you take steps to protect the personal data you hold by being vigilant and storing it securely away when it’s not in use.

Make sure your Wi-Fi is secure

Using public Wi-Fi or an insecure connection could put personal data at risk, so you should make sure you always use a secure connection when connecting to the internet.

Dispose of old IT equipment and records securely

Before you get rid of them, make sure no personal data is left on personal computers, laptops, smartphones or any other devices. You could consider using deletion software, or hire a specialist to wipe the data. This will ensure no one can access information they’re not supposed to see when you dispose of the equipment.